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The Organization

University of Pennsylvania's Prevention Research Center (UPenn PRC) was established in the fall of 2014, funded by Centers for Disease Control and Prevention. It brings together Penn researchers from a variety of disciplines to conduct innovative public health and disease management research aimed at preventing chronic disease and reducing health disparities in Southeastern Pennsylvania. The UPenn PRC team is dedicated to promoting well-being, health equity, research translation, and evaluation of population-based and sustainable community health and clinical interventions.

The Challenge

UPenn PRC researchers are conducting a study on developing and testing communication efforts to promote skin cancer prevention. As part of the research, field interviews had to be conducted in outdoor settings like beaches and parks in order to learn more about people's opinions and habits around protecting themselves from sun exposure. They had to rely on many paper-based forms, such as multi-page consent forms and interview forms. Since the research involved more than 80 participants, bringing the required paper forms to the locations would have been cumbersome and hard to keep organized.

Solution offered by SignEasy

Sara Grossman, Research Coordinator of the Skin Cancer Prevention Team at UPenn PRC, was on the lookout for a solution that would eliminate the burden of paperwork for the researchers. After doing a research on the web for 'sign and send' apps, she downloaded and tested the trial version of several apps. SignEasy was chosen after understanding that it best suited their needs and because it was the most user-friendly compared to other apps. During the research, once a candidate was finalized to participate in the study, the consent form was opened in SignEasy on an iPad and reviewed with the participant. Both the interviewer and participant signed and dated the document. A copy of the document was emailed to the participant. Once the interview was over, the participants were asked to sign another form on SignEasy to confirm they received a gift card from the research team. Both documents were then re-saved in SignEasy using the participant ID number for UPenn records. After a day of fieldwork, the signed documents were downloaded from the SignEasy web app.


Friendly User Interface

The user-friendly design which made the app easy and quick to use.

Saved Signatures

The research team's interviewers did not have to sign the forms every time, since they could save their signatures in SignEasy. It helped them to email the completed forms to participants on-the-spot and quickly.

Better Organization of Documents

Using SignEasy for this project really facilitated and streamlined organization of study materials. With SignEasy on iPads, they avoided the burden of carrying around more than 200 paper forms and keeping them organized while on the go. This meant they were able to get work done and organize it a lot more quickly and efficiently.

"SignEasy helped our study team to reduce the burden of paper forms and to organize our study documents more efficiently. It was extremely user-friendly and easy to use on the go."

- Sara Grossman
Research Coordinator, UPenn PRC

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