Ten reasons your construction company needs Electronic Signatures

Today’s construction business is built on more than trust – it’s built on agreement. Expectations can only be met if they are in black and white.

With the global construction industry expected to be worth $10.5 trillion by 2023, there’s an incredible opportunity to be part of the boom.

Electronic Signatures will allow you to maximize every business development opportunity.

The Complete Guide to Electronic Signature Laws around the World

SignEasy shows you 10 reasons why Electronic Signature add weight to the construction industry.

You might have your own home building firm, be a contractor, or be the contracts manager for an international construction giant: yet the principles of the construction industry are the same:

  • Assess the market need and perceived need
  • Conduct a feasibility study
  • Pitch and secure business
  • Design & plan
  • Procure and build

The construction industry requires major capital investment, which is why it requires more safeguards than most industries. At every stage, you need to ensure your plan is watertight and that you have commitment and agreement from all the relevant parties.

If just one brick is out of place, the whole project – and your reputation – can go tumbling down.

Electronic signatures are an incredibly easy solution to re-assessing and maintaining your workflow process.

1. Secure construction business

Business development is all about having the right paperwork in place.

Create RFIs, proposals, quotes and purchase orders with just a few clicks!

Prior to you putting forward your bid, you can complete your Request for Information (RFI) forms digitally and avoid any of the potential conflicts, gaps or ambiguities that could create unnecessary costs for your construction work further down the line.

10 Reasons Your Construction Company Needs to Use Electronic Signatures

If you already have templates for your proposals, quotes and purchase orders, you can upload them into your SignEasy dashboard and share them with your potential clients so they can be signed immediately.

Negotiate on the price and quickly amend any specific details on the SignEasy  system so you can provide a quote or proposal there and then.

What’s more, the SignEasy system has a gentle automated reminder that will send an email to individuals to ensure they sign in a timely manner: SignEasy does the chasing so you don’t have to!

Once your documents have been signed, you will be notified by email so you can get down to the matter of delivering the goods and service.

2. Improve efficiency

Reduce administration costs and improve efficiency!

Do you find yourself spending lots of time on getting your paperwork in order?

Sending and receiving faxes, scanning and uploading documents, emailing them around, filing the documents and managing their physical storage?

We guarantee that by switching to SignEasy, you will save time and improve efficiency.

You might find you no longer require additional administration support, or simply save many hours spent in the office doing the paperwork you’re used to doing yourself.

Imagine a world where everyone becomes responsible for their own paperwork – and it’s simple and efficient!

If orders need to be changed and amended during the project, this can also be done without having to rifle through your office filing cabinet.

“Currently, we needed for superintendents and construction managers who are in the field, they do walk throughs for the customer, sign-off on warranty documents, home plans, Building Specifications etc. We found DocuSign to be pricey and SignEasy to be cost effective. SignEasy works well for superintendents. They mainly use it on iPad, few of them on iPhone.” – Pete Guzman, WMRyan Homes

3. Save money (and the trees)

Paper is expensive.

According to Statistic Brain Research Institute, the average office worker produces about 10,000 copies of paper, many of which are bound to require a signature.

Have you noticed how you always need duplicate copies of signed documents?

Think about your office process and consider the full cycle of paper – from delivery, storage space, scanning, printing, photocopying and also disposal.

All these little elements of having a paper-based business literally stacks up in terms of dollar spend.

Even electronic fax solutions only cut out one side of the paper issue as they are usually still sent to traditional fax machines.

The solution is to go paperless. You’ll save money and do your bit for the forest too.

10 Reasons Your Construction Company Needs to Use Electronic Signatures

4. Conduct construction business on the move

We love this one: it doesn’t matter where you are: you can sign on the move!

“How?” You ask?

Whether you’re an iPhone or Android user, simply download the SignEasy mobile app onto your smartphone or tablet and the dashboard will always be with you.

You are now literally carrying files and files of contracts around with you in your pocket or bag, without the back or headache.

10 Reasons Your Construction Company Needs to Use Electronic Signatures

You don’t even need to lose the hard hat: you can email paperwork for signatures right on-site!

With SignEasy’s easy-to-use software, it’s so incredibly simple to share your templates with individuals who need to sign on the all-important dotted line.

5. Get construction contracts and agreements signed in-person

You need to make it easy for clients to say yes!

There’s nothing more infuriating than a potential client saying that they will think about your quote and get back to you, only to find out days later that another business came along purely because they got the paperwork out quicker.

SignEasy allows you to self-sign and collect signatures in person, even if you are offline.

Put yourselves in the shoes of your potential client.

Are you more likely to sign off on a quote if

a) you are given bundles of paper to sign that come through the post days later, or

b) if a tablet or mobile is provided for you to sign there and then with all the key facts highlighted?

10 Reasons Your Construction Company Needs to Use Electronic Signatures

If you are focused on new business then an Electronic Signature system is the ideal solution, as SignEasy offers a highly professional and personal touch and discourages procrastination that stunts securing deals.

6. Secure your sub-contractors and workforce

Do you use sub-contractors as you conduct business?

Snap up the best available talent before your competitors do

You can immediately agree terms and conditions of any projects by efficiently electronically sharing all the usual contracts and time-sheets that need to be signed.

Need to hire new people within your organization? Send across the HR paperwork and policies to get a signature in minutes. Whether you need to have a non-disclosure agreement (NDA) or a zero hours contract signed, it’s simple.

7. Improve purchasing

If you have regular suppliers you need to buy construction materials from, create digital purchase orders that only require Electronic Signatures. This will create a swift system for ordering that will help you meet any tight schedules.

10 Reasons Your Construction Company Needs to Use Electronic Signatures

8. Deliver construction solutions globally

Aside from the need to post and fax contracts all over the globe, your construction business can be globally competitive with SignEasy, as it is currently available in 18 languages – check out which languages here.

Whether you need a Si, Yes, Ja, Haan or Oui, SignEasy delivers

9. Safe storage for your contracts

SignEasy provides you with an easy way to manage, view and store all your documentation from one central location – and in real-time.

See the status of every document. Store your signed documents from the SignEasy dashboard and amend access rights with who they need to be shared with in the organization, or share them with key individuals via email.

Download documents and store them in your own organizational filing cloud.

If you use a storage cloud-based storage system such system such as Google Drive, Box or Dropbox, then SignEasy is ideal for you, as it effortlessly integrates with many third parties.

10. Guarantee confidentiality

You might be thinking, well this all sounds good but what about confidentiality?

SignEasy is secure, if not more so, than collecting and ensuring the safe storage of paper-signed documentation. Why? All your documents are sent using SSL encryption.

It doesn’t matter whether your documents are in motion or simply being stored, your documents cannot be read by anyone except the intended recipients or those who have been given explicit access to the  SignEasy dashboard. This includes the SignEasy team.

SignEasy allows you to collect Electronic Signatures that are legally binding. Every single signature collected holds information about the IP address it was collected on, the timestamp of when the signature was collected and a validated email address of the signee. Sound good?

While most signatures take several days to collect, you can collect them in a matter of hours, or if in-person, in minutes.

Streamline your work flow process today

We will save you time, money and increase your efficiency! If you think this sounds too good to be true then why not put us to the test? Sign up for a 15 day, obligation-free, no cost trial!

Time to rebuild your work flow! Start your free 14 day trial now

 

 

Images courtesy of Pixabay under Creative Commons CC0

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